Updated: 5/25
STEPS:
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STEP 1: Determine Appropriate Type of Driving Assessment
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STEP 2: Adapted Driving Assessment
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STEP 3: Adapted Driving Assessment Report and MVA Requirements
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STEP 4: Driver Education
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STEP 5: Adapted Driving Equipment Training, Licensing Day Training, VEAPA-Estimate and VEAPA-Vehicle Consultation
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STEP 6: Driver’s Education – Behind-the-Wheel (BTW) Practice/Mentoring and 6-hour BTW Education and Licensure
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STEP 7: Vehicle Consultation-Vehicle Purchase, Pre-Bid Conference Consultation, Procurement, Fittings, and Post-Modification Training
STEP 1: Determine Appropriate Type of Driving Assessment
When considering driving services for a consumer, the appropriate assessment will need to be determined:
Counselors will complete the
Driving Assessment Determination & Justification (RS-6x) form with the consumer during a face-to-face meeting. This form will assist in determining what type of driving assessment will be necessary and to provide justification for the assessment.
There are four types of driving assessments:
- Non-Adapted Driving: Behind-the-Wheel Assessment
- Behind-the-Wheel Adapted Driving Assessment-Car
- Behind-the-Wheel Adapted Driving Assessment-Van
- Passenger-Only Van Assessment
If the
Driving Assessment Determination & Justification (RS-6x) form indicates that the consumer may NOT need adaptations to a car or van (e.g., consumer has no physical limitations or low vision), then the counselor may refer the consumer to the WTC RTS Driving Program or a DORS-approved vendor for a Non-Adapted Driving: Behind-the-Wheel Assessment and a Non-Adapted Vehicle: Clinical Pre-Driving Assessment (see
Section 1605 and
Attachment 1600-2).
If the
Driving Assessment Determination & Justification (RS-6x) form indicates that the consumer may need adaptations to a car or van, the counselor discusses case with supervisor (as appropriate), and drafts a WTC Authorization for:
The RTS staff will schedule a meeting with the DORS counselor and consumer to review the driver rehabilitation and vehicle modification process, and ensure the consumer has the time and financial abilities to proceed through the process. The DORS counselor be provided with a report based upon the consultation, including an updated
Driving Assessment Determination & Justification (RS-6x) and guidance on updating or amending the IPE with accurate Adaptive Driving services.
With RTS guidance, the DORS counselor will amend or update the IPE accordingly and request
Administrative Approval (RS-9h) in order to proceed.
In the "Approvals related to vehicle modifications" section of the
Administrative Approval (RS-9h), check the box for "Car" or "Van." (Completion of the
Driving Assessment Determination & Justification (RS-6x)form determines whether to check "Car" or "Van.")
If applicable, check the box for “Vehicle modification procurement for an individual more frequently than once every 10 years, requires DORS Director approval.”
Next, check the box for "Behind-the-Wheel Adapted Driving Assessment."
In the "Comments/Additional Information" area at the bottom of the Vehicle Modifications section, include a justification for obtaining the assessment. Justification should include your consumer’s employment status, goals and reason for needing to drive.
Attach a picture of the front and back of the Maryland I.D., Learner’s Permit or Driver's License if the consumer has one. A Learner’s Permit is not required for a driving assessment. The Behind-the-Wheel (BTW) portion of the assessment will take place in parking lots.
IPE Amendment Information: Adapted Driving Assessments are required on the Individual Plan for Employment (IPE) if the consumer is in Service status. It is not required to create an IPE just for this assessment if consumer is in Eligible status.
Authorization:
If WTC is to provide the assessment:
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Service Category: WTC RTS Assessment for Potential Modifications
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Description Box:
- Behind-the-Wheel Adapted Driving Assessment - Car
or
Behind-the-Wheel Adapted Driving Assessment - Van - Assessment – Clinical Pre-Driving - Adaptive Vehicle
- WTC/RTS Facilitation- Adaptive Driving Process-WTC
If a DORS-approved vendor is to provide assessment:
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Service Category: Assessment for Potential Modifications
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Description Box:
- Behind-the-Wheel Adapted Driving Assessment - Car
or
Behind-the-Wheel Adapted Driving Assessment - Van - Assessment – Clinical Pre-Driving - Adaptive Vehicle
- Vendor Travel (as appropriate)
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Service Category: WTC RTS Assessment for Potential Modifications
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Description Box:
- Facilitation-Adaptive Driving Process-Vendor
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Note: WTC does
not provide the following Driving Services:
- High-tech van evaluations and training
- Mid-tech van evaluations and training for novice drivers
- Low vision driving evaluation and training
STEP 2: Adapted Driving Assessment
DORS Central Office drafts and issues Central and WTC Service Authorizations for the Clinical Pre-Driving and Behind-the-Wheel Adapted Driving Assessments to the selected vendor or WTC.
Central Office Authorization Details:
- If WTC is to provide all driving assessment services WTC-RTS:
WTC Service Authorization:
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Service Category: WTC RTS Assessment for Potential Modifications
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Service Subcategories:
- Clinical Pre-Driving-Adaptive Vehicle
- Behind-the-Wheel Assessment-Car
- Behind-the-Wheel Assessment-Van
- Facilitation-Adaptive Driving Process-WTC
- If DORS approved vendor is to provide all driving assessment services:
Central Authorization for DORS Approved Driving Rehabilitation Vendor
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Service Category: Assessment for Potential Modifications
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Service Subcategories:
- Clinical Pre-Driving-Adaptive Vehicle
- Behind-the-Wheel Assessment-Car
- Behind-the-Wheel Assessment-Van (Mid-Tech)
- Behind-the-Wheel Assessment-Van (High-Tech)
- Vendor Travel for Assessment of Potential Mods (as appropriate)
WTC Service Authorization:
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Service Category: WTC RTS Assessment for Potential Modifications
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Service Subcategories:
- Facilitation-Adaptive Driving Process-Vendor
STEP 3: Adapted Driving Assessment Report and MVA Requirements
The DRS/CDRS will submit a written report to RTS along with their invoice. RTS will attach the report to AWARE™ as a Service Attachment and notify the DORS counselor that it has been attached and what the next steps are in the driving rehabilitation process.
If the consumer is recommended for driving with adapted driving equipment, the written assessment report will list the necessary adapted driving equipment and the number of hours needed for the applicable services below:
- Adapted Driving Equipment Training
- Driver Education
- Licensing Day Training
- Vehicle Equipment Adaptation Prescription and Agreement (VEAPA)-Estimate
- VEAPA-Vehicle Consultation
The written report will also indicate whether or not the consumer has one or more Motor Vehicle Administration (MVA) Reportable Conditions (see
Attachment 1600-3, MVA Reportable Conditions). The consumer will need to disclose those conditions to the MVA Driver Wellness and Safety Division (DWS), under direction of the DRS/CDRS.
The DWS division is composed of administrators and nurse case managers who review all medical and psychological information as well as the Adapted Driving Assessment and Clinical Pre-Driving Assessment. They determine the consumer’s fitness for driving.
The DWS often requests consultation of the MVA Medical Advisory Board (MAB). The MAB is made up of physicians from various medical specialties. The MAB reviews the documentation provided by the DWS in order to provide advice regarding a consumer’s fitness to drive.
The DWS Division determines whether the consumer will be approved for driving with the adapted driving equipment recommended by the DRS/CDRS. Upon DWS Division approval they will inform the consumer in writing what the next steps are. The consumer will need to obtain a Learner’s Permit or updated Driver’s License with a "J" restriction. The restriction reads "MUST BE ACCOMP BY REHAB/DRIVE INSTR," which means they can only drive with a DRS/CDRS.
The consumer is required to present the DWS approval letter to the DORS field counselor. This letter shall be scanned into AWARE™ as an attachment prior to adapted driving equipment training.
STEP 4: Driver Education
Novice Drivers:
Classroom Education – Novice drivers need to attend and pass the MVA required 30-hour classroom training. Consumers may attend any of the MVA-approved driving schools in their local community for the 30-hour classroom training, either virtually or in-person. Consumers must pass the 30-hour driver education class prior to participating in adapted driving equipment training. The "Classroom Student Record and Completion Form (MVA form DE-003A)" will need to be attached to AWARE™ prior to seeking administrative approval for adapted driving equipment training. (See
STEP 6 below for IPE Amendment and Authorization information.)
Learners Permit – Novice drivers will need to take the MVA Learner's Permit Test in order to obtain their permit (minimum age = 15 years and 9 months). The permit will allow the consumer to drive on the road while participating in their 6-hour BTW Driver Education as well as their adapted driving equipment training. The Learner's Permit will be valid for two years.
6-Hour BTW Driver Education – MVA requires novice drivers to do three two-hour sessions with a driving instructor once they have passed the 30-hour driver education class. The MVA requires these three sessions to be provided on different days. (See
STEP 6 below for additional information including IPE amendment and Authorization information.)
Mentored Practice – 60 hours for novice drivers up to 25 years old and 14 hours for novice drivers 25 years or older. (See
STEP 6 below for additional information including IPE amendment and Authorization information.)
Novice and Experienced Drivers:
MVA Restrictions – If the consumer will need adapted equipment in order to drive, as determined by the Adapted Driving Assessment Report, the MVA will put a "J" restriction ("MUST BE ACCOMP BY REHAB/DRIVE INSTR") on their Learner's Permit (for novice drivers) or Driver's License (for experienced drivers), which indicates that they can only drive with a DRS/CDRS until they pass the MVA driver's test with the necessary adapted equipment.
Driver Education IPE Amendment and Central Authorization Information
- For services to be provided by WTC:
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Service Category: WTC RTS Training
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Description (IPE)/Subcategories (Central Authorization):
- Driver Education
- Driver Education-BTW
- Driver Ed-Autism
- Driver Ed-Autism-BTW
- If your consumer could benefit from tutoring in order to pass the driver’s education class or their Learner’s Permit add the following to the IPE:
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Service Category: WTC Academic Services Training
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Description (IPE)/Subcategories (Central Authorization):
- For Driver Education services to be provided by a commercial/local driving school:
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Service Category: Basic Academic or Other Fundamental Training
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Description (IPE)/Subcategories (Central Authorization):
STEP 5: Adapted Driving Equipment Training, Licensing Day Training, VEAPA-Estimate and VEAPA-Vehicle Consultation
Service Descriptions and Processes:
Adapted Driving Equipment Training – Once it has been determined, through an adapted driving assessment, that an individual can drive and that they will need specialized equipment to do so, they will need training in the DRS/CDRS vehicle that has the necessary equipment. At the completion of adapted driving equipment training, the DRS/CDRS will submit a report to MVA's Driver Wellness & Safety Division (DWS) for review and approval to proceed, either with "mentored practice" (for novice drivers) or "licensing" (experienced drivers). Once approved by the DWS, novice drivers will be need to complete
STEP 6 below.
In addition to submitting a report to the DWS, the DRS/CDRS will submit their Adapted Driving Equipment Training report to RTS along with their invoice. RTS will attach the report to AWARE™ as a Service Attachment and notify the DORS counselor that it has been attached and what the next steps are in the driving rehabilitation process.
Licensing Day Training – Once the consumer has received their letter from DWS approving them to schedule their license test, the DRS/CDRS will provide brush-up training just before taking the test. The number of hours needed for this brush-up training can be found in the Adapted Driving Assessment and/or Adapted Driving Equipment training reports. Consumers who require low-tech driving equipment can take the driver skills test in their own adapted vehicle. Consumers requiring Mid- or High-Tech driving equipment will need to use the DRS/CDRS' adapted vehicle to take the Driver Skills Test at the MVA.
VEAPA-Vehicle Consultation and VEAPA-Estimate:
Novice and Experienced Drivers (Mid and High-Tech) – Once the appropriate equipment restrictions are on the back of the consumer's
license, it will be time for a VEAPA-Vehicle Consultation, if recommended in the Adapted Driving Assessment and/or Training report. If a vehicle consultation was not recommended, it would be time for the DRS/CDRS to complete the VEAPA-Estimate Excel Workbook.
Novice and Experienced Drivers (Low-Tech) – Once the appropriate equipment restrictions are on the back of the consumer’s
Learner’s Permit (LP) or license, it will be time for a VEAPA-Vehicle Consultation, if recommended in the Adapted Driving Assessment and/or Training report. If a vehicle consultation was not recommended, it would be time for the DRS/CDRS to complete the VEAPA-Estimate Excel Workbook.
If a vehicle consultation was recommended by the DRS/CDRS in the Adapted Driving Assessment and/or the Adapted Driving Equipment Training reports, the DRS/CDRS will schedule the consultation with the consumer, once they receive the Central Authorization to do so. The DRS/CDRS will take the consumer to mobility dealerships and/or OEM dealerships to determine which make, model and year vehicle and which van conversion will allow the consumer the best access given their wheelchair and body dimensions as well as the adapted driving equipment that has been recommended.
The VEAPA-Vehicle Consultation will address the following:
- The ease or difficulty consumers experience entering and exiting a vehicle (sedan or van).
- The ease and safety of stowing the consumer’s wheelchair.
- Ability to independently access secondary controls with and without adapted equipment.
- Determining which make, model and year vehicle will allow the consumer to be positioned properly in the driver's seat/compartment.
- Determining which van conversion would allow for proper positioning in the driver’s seat.
- Determining the best wheelchair and body securement options.
- Any other physical, maneuvering and vehicle access issues.
After the vehicle consultation, the DRS/CDRS will complete the VEAPA Excel workbook and a vehicle consultation report, submitting them both along with their invoice to RTS. If a vehicle consultation was not recommended the DRS/CDRS will submit the VEAPA Excel workbook along with their invoice to RTS.
When the VEAPA-Vehicle Consultation report and VEAPA have been received by RTS they will schedule a meeting with the consumer and DORS counselor to review the
Consumer Approval to Proceed with Vehicle Modifications (RS-6r) document. This meeting is held to review the consumers’ responsibilities and potential costs.
This document will be signed by the consumer, vehicle owner if other than the consumer, DORS counselor and RTS staff. The signed document will be attached to AWARE™ as a Service Attachment.
If the consumer agrees and signs the
Consumer Approval to Proceed with Vehicle Modifications (RS-6r), RTS will submit their “WTC RTS Facilitation-Adaptive Driving Process” report which will provide the next steps for procurement of modifications. The RTS Driving Program Staff Specialist will attach this report to AWARE™ as a Service Attachment. This report will be used by the DORS Counselor to amend the IPE and request the final
Administrative Approval (RS-9h) for vehicle modifications.
The services on the amended IPE will include some or all of the following services: Vehicle Consultation-Vehicle Purchase, Pre-Bid Conference Consultation (if recommended by the DRS/CDRS), Procurement, Fittings and Post Modification Training as described below in
STEP 7.
Procedures:
Once the consumer has obtained a valid Learner’s Permit or license with the appropriate adapted driving equipment restrictions and has been approved to proceed with driver training by the MVA’s DWS case review nurse, the DORS counselor will need to request
Administrative Approval (RS-9h) at the Regional Director level when cost of the above "Training for Potential Modifications" services are estimated to be $15,000 or less and Central Office approval for services $15,000 or over. Central authorization is required.
Complete the
Administrative Approval (RS-9h) form as follows:
- On the top of page 2, Section: "Approvals related to vehicle modifications," check the box for "Car" or "Van."/li>
- Next, check the box for "Behind-the-Wheel Adapted Driving Training Licensing Day Training, VEAPA-Vehicle Consultation, and VEAPA"
- Next, check the box for "Projected to cost up to $15,000, requires Regional Management approval and Central Office authorization" or "Projected to cost over $15,000, requires OFS/OBVS Director (or Designee) approval and Central Office authorization."
- In the "Comments/Additional Information" area at the bottom of this section, include a justification for proceeding with Adapted Driving Equipment Training, Licensing Day Training, VEAPA-Vehicle Consultation and VEAPA. Justification should include your consumer’s employment status, goals and reason for needing to drive.
The following items must be attached in AWARE™ before submitting an
Administrative Approval (RS-9h) request:
The DWS letter indicating approval to proceed with training.
The "Classroom Student Record and Completion Form (MVA form DE-003A)" confirming that the consumer has passed the 30-hour driver education class.
Proof of valid Learner’s Permit or Driver’s License (copy of front and back must be scanned into AWARE™ as an attachment).
Letter from the consumer or family member stating that they already have a vehicle they are interested in getting modified or have the financial resources to purchase a vehicle appropriate for modification and is within our policy guidelines.
IMPORTANT: If the consumer does not already have a vehicle make sure they do not buy one yet.
IPE Amendment Information:
If WTC is to provide the adapted driving equipment training:
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IPE Service Category: "WTC RTS Training for Potential Modifications"
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Description Box:
- Driver Training-Adapted Car (number of hours and cost)
or
Driver Training-Adapted Van (number of hours and cost) - Licensing Day Training (number of hours and cost)
- VEAPA-Vehicle Consultation (number of hours and cost)
- VEAPA-Estimate ($150 flat fee)
If a DORS-approved vendor is to provide adapted driving equipment training:
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Service Category: Training for Potential Modifications
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Description Box:
- Driver Training-Adapted Car (number of hours and cost)
or
Driver Training-Adapted Van (number of hours and cost) - Licensing Day Training (number of hours and cost)
- VEAPA-Vehicle Consultation (number of hours and cost)
- VEAPA-Estimate ($150 flat fee)
Counselor will meet with the consumer to review the drafted IPE amendment as well as their responsibilities and obligations related to the amendment. Counselor will obtain their signature and be sure that they know that the IPE will be in draft until approved by Regional Management.
Scan and attach the entire signed IPE into AWARE™.
Counselor will then email the Supervisor to request review and approval.
If the supervisor approves proceeding with adapted driving equipment training, the supervisor will email Regional Management to request review and approval of the adapted driving equipment training.
If the Regional Manager approves he/she will date and issue the IPE and then email Admin Approval to request Central Authorization to the appropriate vendor for the applicable services.
Central Office Authorization Details
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WTC Service Authorization:
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Service Category: WTC RTS Training
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Service Subcategories:
- Driver Training-Adapted Car
- Driver Training-Adapted Van (Mid-Tech) *Note: Experienced Drivers only
- WTC VEAPA (estimate)
- WTC VEAPA-Vehicle Consultation
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Central Authorization for DORS Approved Driving Rehabilitation Vendor
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Service Category: Training for Potential Modifications
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Service Subcategories:
- Driver Training – Adapted Car
- Driver Training – Adapted Van (Mid-Tech)
- Driver Training – Adapted Van (High-Tech)
- VEAPA-Estimate
- VEAPA - Vehicle Consultation
- Vendor Travel for Training for Potential Modifications
STEP 6: Driver’s Education – Behind-the-Wheel (BTW) Practice/Mentoring and 6-hour BTW Education and Licensure
Novice Drivers:
All novice drivers (non-adapted and adapted) under the age of 25 are required to complete 60 hours of supervised driving practice with an individual who is over 21 years of age and has a driver’s license for a minimum of three years. That is normally a parent, guardian or mentor. If the novice driver is 25 or older, they are required by the MVA to complete only 14 hours of BTW practice. Many individuals over the age of 25 will require more than 14 hours of mentored practice.
Novice Drivers Requiring:
Mid- or High-Tech Modifications – will need to complete their 60 hours of supervised driving practice in an adapted vehicle with a DRS/CDRS. Even if the consumer is over the age of 25, they will need more than the MVA-required 14 hours due to the complexity of the equipment. The adapted equipment training will take place during these 60 hours of MVA-required practice. The consumer will also need to complete their MVA-required 6-hour BTW training with their DRS/CDRS. If the consumer passes the 6-hour BTW curriculum the DRS/CDRS will electronically transmit the consumer’s successful completion to the MVA. The consumer will then be ready to take their MVA Driver Skills test in the vehicle they used for training and will be accompanied by the DRS/CDRS.
Low-Tech Modifications – will need to complete Adapted Equipment Training with a DRS/CDRS. Once they have successfully completed their equipment training, the DRS/CDRS will issue a report to the MVA’s DWS to recommend that the "J" restriction "“MUST BE ACCOMP BY REHAB/DRIVE INSTR" be removed. Once the consumer has received their approval letter from the MVA’s DWS to proceed with removing the "J" restriction, the DRS/CDRS may recommend that the low-tech equipment be installed in the consumer’s vehicle so that they can complete their 60 or 14 hours of supervised driving practice with an individual over the age of 21 who has a driver’s license for a minimum of three years in their own vehicle. This means that the consumer will still have their Learner’s Permit and not their Driver’s License.
Note: Low-Tech Modifications are the only type of modification that can be reviewed for approval to fund vehicle modifications prior to a consumer being a fully licensed driver. This is so that the consumer can complete their supervised practice with a family member instead of a DRS/CDRS.
If the consumer does not already own a vehicle they
SHOULD NOT PURCHASE A VEHICLE.
Experienced Drivers:
An "Experienced Driver" is a
licensed driver who now requires adapted equipment and MVA-imposed restrictions. Upon successful completion of the Adapted Driving Equipment Training, experienced drivers may proceed with the MVA Drivers Skills Test, as described below.
MVA Driver Skills Test – The Adapted Driving Equipment Training report for both novice and experienced drivers will be forwarded to the DWS division at the MVA by the DRS/CDRS for final approval to take the MVA Driver Skills Test. The MVA will mail the consumer a letter indicating a timeframe during which they need to take their test.
Note: If the consumer completed their BTW practice/mentoring with a DRS/CDRS they will need to take the Driver Skills test in the adapted vehicle in which they did their training, and their DRS/CDRS will accompany them.
STEP 7: Vehicle Consultation-Vehicle Purchase, Pre-Bid Conference Consultation, Procurement, Fittings, and Post Modification Training
Based upon the information and recommendations contained in the WTC RTS Facilitation-Adaptive Driving Process, the DORS counselor and consumer will meet to determine whether or not to proceed with pursuing vehicle modifications. Counselor will make sure the consumer knows
NOT TO PURCHASE A VEHICLE YET.
Vehicle Consultation-Vehicle Purchase
This consultation will involve the consumer sending the DRS/CDRS a vehicle VIN# for the vehicle they are interested in purchasing. The DRS/CDRS will contact the adapted driving equipment manufacturers of the recommended driving equipment by email and/or phone to determine the vehicle compatibility with the adapted driving equipment. This consultation does not require in-person services. The services are provided via telephone and email and will prevent the consumer from purchasing a vehicle that cannot be modified for their needs.
Pre-Bid Conference Consultation
This consultation will be required for complex and/or customized driving solutions. The DRS/CDRS, consumer, MSDE Procurement Officer and mobility dealers who are interested in submitting a bid will meet, either virtually or in-person so that the mobility dealers have a chance to meet the consumer and to ask questions to the consumer and DRS/CDRS to make sure they understand what they are bidding on.
Final Administrative Approval
If supporting vehicle modifications, the final
Administrative Approval (RS-9h) is needed.
Administrative Approval at the Regional Director level is necessary for modifications estimated to be under $15,000.
Administrative Approval at the Central Office level is necessary for modifications estimated to be $15,000 or over.
If applicable, Administrative Approval at the AFS Director level is necessary for procurement of vehicle modifications involving vehicles other than standard sedan, van or minivan (e.g., truck).
If applicable, Administrative Approval at the DORS Director level is necessary for exceptions to the vehicle age and mileage requirements.
If applicable, Administrative Approval at the DORS Director level is necessary for vehicle modification procurement for an individual more frequently than once every 10 years.
The following documents need to be attached to AWARE™ prior to Administrative Approval request.
Note: If the consumer does not have a vehicle, they SHOULD NOT purchase one yet.
- Front and back of driver's license
- Vehicle Title or Bill of Sale
- Vehicle Registration
- Full Maryland State Vehicle Safety Inspection Certificate if the vehicle intended for modifications exceeds the vehicle age and mileage limits indicated in
RSM 2, Section 1604.04 e and f. This inspection should not take place until approval from the DORS Director is obtained for an exception to the age and mileage requirements.
When completing the
Administrative Approval (RS-9h) form:
At the top of page 2, In the "Approvals related to vehicle modifications" section at the top of Page 2, check the box for "Car" or "Van" (whichever is appropriate).
If applicable, check the first box, "Vehicle modification procurement for an individual more frequently than once every 10 years, requires DORS Director approval."
Next, check the box for "Vehicle Modification Procurement, Vehicle Consultation-Vehicle Purchase, Pre-Bid Conference Consultation, Fittings and Post Modification Training."
Next, check the box for "Projected to cost up to $15,000, requires Regional Management approval and Central Office authorization" or "Projected to cost over $15,000, requires OFS/OBVS Director (or designee) approval and Central Office authorization."
If applicable, check the box for "Vehicle Modification Procurement for exceptions to the vehicle age and mileage requirements, requires DORS Director approval."
If applicable, check the last box, "Vehicle Modification Procurement involving vehicles other than standard sedan, van or minivan (e.g., truck, SUV), requires AFS Director approval."
In the Comments section of the form, please provide the justification for moving forward with the procurement process and provide updated employment information.
IPE Amendment Information for the Vehicle Consultation-Vehicle Purchase, Pre-Bid Conference Consultation, Vehicle Modification Procurement, Fittings and Post Modification Training:
-
IPE Service Category: Modifications
Description Box:
- Vehicle Consultation-Vehicle Purchase (number of hours and cost)
- Pre-Bid Conference Consultation (cost)
- Modification of Vehicle (estimate)
- Fitting(s) (mid or final) (number of hours and cost)
- Post-Modification Training (number of hours and cost)
- Vendor Travel for Modifications (number of hours and cost) - This would include any travel for the pre-bid conference, travel to and from the mobility dealership for fittings and post modification training as well as any hotel and subsistence required by the CDRS/DRS.
Total Costs = (cost)
-
IPE Service Category: WTC RTS Modifications
Description Box: WTC Facilitation for Vehicle Modification
Cost = $900 flat fee
Once the
Administrative Approval (RS-9h)) form has been completed, the consumer’s financial information is updated Financial Statement (RS-5d), pay stubs, tax returns, etc.) and the IPE is amended, signed by the consumer, and attached to AWARE™, proceed with obtaining administrative approval to the appropriate level, as indicated on the
Administrative Approval Desk Reference.
Once RTS is in receipt of the WTC RTS Modifications - Facilitation for Vehicle Modification authorization, the RTS Driving Program Staff Specialist will contact DORS Central Office to request a Central Authorization for the DRS/CDRS to provide the Vehicle Consultation-Vehicle Purchase service.
Once the consumer finds a vehicle they are interested in purchasing for modifications, they will need to send the VIN# to their DRS/CDRS so that vehicle and modifications compatibility can be checked prior to the consumer purchasing the vehicle.
THE CONSUMER SHOULD NOT PURCHASE A VEHICLE BEFORE THIS COMPATIBILITY CHECK.
Once the DRS/CDRS determines that the consumer’s vehicle of choice is compatible with all recommended adapted driving equipment, the DRS/CDRS will tell the consumer via email to purchase the vehicle and copy the DORS counselor and RTS.
The DRS/CDRS will submit a report indicating they gave approval to the DORS consumer to purchase a vehicle, along with the make, model, year, mileage, and VIN#. RTS will process the invoice submitted along with this report.
Once a vehicle is purchased RTS will enter the vehicle information into the VEAPA Excel workbook and send it to MSDE Procurement for the bidding process. RTS will then attach it to AWARE™ as a Service Attachment.
RTS Staff will request a Central Office Authorization for the pre-bid conference consultation, if applicable, fittings and post modification training.
When the bids are received, RTS will notify Central Office of the winning mobility dealership vendor and the actual cost of the modifications so that a Central Authorization can be issued and sent to MSDE Procurement in order for them to execute the contract.
Central Office will send the Central Authorization to RTS and RTS will send the authorization to MSDE Procurement.
Once MSDE Procurement has executed the contract RTS will notify the DORS Counselor and consumer to let them know which mobility equipment dealer will be performing the vehicle modification and when the contract begins and expires.
RTS staff will monitor the modification of the vehicle and provide updates to the consumer and DORS counselor.
During the final fitting and check out the DRS/CDRS will have the consumer drive the newly modified vehicle to make sure that all equipment is functioning as expected and that all equipment is accessible and meets the consumer’s driving needs.
RTS staff will make sure that the DRS/CDRS reviews the
Vehicle Modification Final Receipt and Agreement (RS-6y) form with the consumer and will obtain the consumer’s signature during the final fitting and check out.
RTS staff will receive a report and final invoice from the DRS/CDRS for the fittings and post modification training along with the
Vehicle Modification Final Receipt and Agreement (RS-6y) form.
RTS will receive the final invoice from the Mobility Dealer along with all National Mobility Equipment Dealers’ Association (NMEDA) Quality Assurance Program (QAP) documents to assure accurate equipment installation. If all documents are completed accurately, RTS staff will stamp and approve the invoice for processing at Central Office.
RTS staff will submit a Facilitation for Vehicle Modification report to the DORS counselor that will summarize the modification services.
